Online Board Meetings Benefits
A virtual board meeting is a fantastic method of saving time and energy, as well as money for your non-profit organization. It lets your members participate regardless of working schedules, quarantine limitations and travel restrictions. However, it’s important to keep in mind that virtual meetings can lead to challenges if not managed carefully. However following a few simple guidelines leads to an efficient online meeting that has Online Board Meeting strong board engagement and effective documentation.
Begin by creating a concise, clear agenda. Include your board members in the planning process and then send them an agenda prior to the date of the meeting to help them prepare for the discussion. This helps to keep your board on the right track and ensures that all relevant topics are addressed during the meeting.
Make sure to incorporate video conferencing software in your meetings to ensure that all participants can see one another. It’s harder to engage when members of the board aren’t able see body language or hear each other clearly. Video conferencing is a fantastic option to cut out distractions like pets, children and household activities.
Include all the decisions that were taken during the meeting, as well as the notes of each participant. This will make your minutes easier to refer back to in the future, and ensure that all decisions are documented in full. Making the wrong decisions can lead to confusion or confusion in the future. Be sure to have an individual minute-taker who is aware of the importance of recording all discussions and decisions in writing.