Board meetings are crucial to the success of any company. They need a lot of work and dedication from both the leadership team as well as the board members. How can you run a board meeting in a way that is both productive and efficient? The answer lies in thorough planning with a well-organized agenda as well as the early distribution of material as well as smart scheduling, appropriate locations, and the ease of access to material.
Begin the meeting with an outline of the agenda as well as welcoming everyone in attendance, particularly new members or special guests. Set the tone by establishing the purpose of your board’s discussions and clearly describing the process for making decisions. It is essential to follow the quorum requirements set forth in your governing documents and make sure that all members are present.
Discuss the most significant agenda items for the board first, making sure that they are given adequate time to be considered and discussed. This will enable you to have the most engaging and lively conversations. Also, you will be able to stick to the agenda of your meetings.
Explain how you will make decisions during the meeting, whether through consensus or by voting. This will ensure that everyone on the board is aware of and agrees with the process of making decisions which is essential to efficient decision-making.
It is important to give the board plenty of time to discuss new and unresolved items, known as «new business.» These are usually discussions with the intention of achieving a conclusion. If you decide that further research is needed or there is no way to make a final decision made at the meeting, it’s best to include a section on the agenda. These issues my sources can be discussed at subsequent meetings, or in follow-up discussions.
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